Deliverables in Project Management: Why Scope Approach Is Vital

Deliverables in Project Management: Why Scope Approach Is Vital

Every business project is unique and so is its scope. Project management is a challenging process to learn, and project scope is likely the part that confuses managers the most. Compared to laying out the scope, crafting a project charter or laying out your timeline is more straightforward. However, failing to devote sufficient time and effort to define the deliverables of a project and its scope is a mistake. At Invensis Learning, Lucy Brown shares an article on how to validate the scope and its process in a project.

Corroborating Scope with Deliverables in Project Management

Deliverables are the end goals for designing, overseeing, and executing a plan or project. It is imperative that all stakeholders formally agree on the deliverables of a project. Validation of scope is a process to confirm with stakeholders that they understand, approve, and agree with the presented scope. Its primary objective is to identify the product by inspecting each deliverable. For instance, changes to plan documents, work performance data, accepted deliverables, and modification requests must follow this method. The quality control team verifies the deliverables since the evaluation process primarily focuses on the deliverables.

Inputs for Validating Scope

  • Project planning
  • Project documentation
  • Deliverables validation
  • Measuring work performance data

Project Planning

This process specifies the method for formally accepting the deliverables in a project after they have been completed.

  • Scope plan - determines the formal acceptance of deliverables post plan completion.
  • Requirements plan - determines a process to validate the needs of the project.
  • Scope baseline – is used for comparison of plan outcome against agreed deliverables.

Project Documents

  • Documenting what you have learned in the past project accelerates efficiency in future projects.
  • Referring to quality reports helps avoid any previous issues while providing tested recommendations.
  • The requirement documentation lists all projects, products, etc., that are essential to delivering agreed-upon project deliverables.
  • The traceability matrix compares the overall performance to the project management plan and adds business value to the deliverables by linking requirements to every objective.

The author also talks about verifying deliverables, work performance data, and validating scope and outputs.

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